FIRST OF ALL, HAVE FUN!

The University of Cambridge Institute for Manufacturing (“University”)
The “Virtual” MAKEathon Terms of Entry


We are pleased to announce our first hybrid MAKEthon! Here are the rules:

By entering the MAKEathon, you agree to the following legally binding Terms of Entry. IF YOU DO NOT AGREE, DO NOT ENTER THE COMPETITION.

TIME & PLACE

The MAKEathon event commences at 10:00 AM BST on the 21st July 2020, and ends at 12:00 PM BST on the 27th July 2020.

Participants will work 100% remotely with their team using the provided online platforms. Zoom is for synchronous activities and discussions: for example for introductions, webinars, pitch selection, and team ideation, sharing sketches and mentoring sessions. Slack is used mainly as the project repository of information across all team with fellow participants, mentors, judges, and the event organisers. Miro will be used for brainstorming and in-team idea-sharing.

FEE

There is no charge for participation. 

REGISTRATION & TEAM FORMATION

The application is open until the 13th July and will be reviewed on a rolling basis. Please give details about YOUR skills and expertise, as well as your particular interest and motivation for applying. This will help us creating good teams!

If you cannot attend the event anymore, please inform the organiser as soon as possible so that we can invite other participants from the waiting list.

The team will be pre-selected by the organisers prior to the event in order to ensure the even distribution of key skills of food tech & science, business, design and engineering. 

In order to minimise the difficulty of remote communication multiple parties within a short period of time, four is the maximum number per team.

 

PROTOTYPES

After the event, the final prototypes can be posted to the agreed member of the team. Unclaimed physical prototypes will be stored at the University of Cambridge for a year and then discarded.

 

MAKING KIT

The material for the makeathon will be posted to participants before the event, wherever possible. However, if you you do not reside in the UK or the EU please source the materials independently such as

  • Cardboard
  • Foamboard
  • Cellotape
  • Paper (various colors)
  • Stickers
  • masking tape
  • rubber bands
  • lollypop sticks
  • split pins + paper clips
  • post-it notes
  • marker pens + sharpies
  • Colour pencils
  • String
  • Wire
  • Sugru (moundling putty, some clay will do)
  • Skalpel (a cutting knife will do)
  • Cutting mat
  • Some snacks (to keep you going!)

Royal Mail, UK will be used for posting two weeks prior to the event. In order to avoid prolonged delivery time for international recipients, we regretfully restrict the participants only within the UK and Europe. In case of loss of items, the organisers advise to claim to Royal Mail as soon as possible (within 80 days after an event) to enable enquiries to be made promptly.

 

IDEA & PROJECT ELIGIBILITY

The submission project/idea must be new and unique. Additionally, it must address the challenge of the competition. 

 

DESIGNS & PROTOTYPES

To ensure a level field for all contestants, all design and prototypes must be created within the duration of the MAKEathon. We want to ensure that all participants start off on the same footing and we also want to preserve the true nature of a MAKEathon. Failure to comply will result in the offending teams and participants’ disqualification.

  

CODE OF CONDUCT

We expect all participants to follow high ethical standards. Show respect to all participants, attempt collaboration before conflict, and refrain from demeaning comments.

This is a harassment-free event for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of participants in any form. If you're aware of any harassment, please report it immediately to event organisers. 

 

Privacy Policy

The personal details provided at registration will be used strictly only for MAKEathon administration purposes. For the logistics of the Making Kit, the home addresses will be shared with an administrator at Makespace Cambridge.

For full details of the IfM's policy https://www.ifm.eng.cam.ac.uk/privacy-policy/
For full details of the Makespace's policy https://web.makespace.org/privacy-notice/

1.1 The University will use the information on your application form to administer and promote the MAKEathon and further events of a similar nature.
1.2 All participants agree that the University’s Institute for Manufacturing may promote this event including by photographs taken at the event. If you are not willing to be photographed, tell the organiser.
1.3 University also has the right to use for advertisement in the publicity statements or events, including all types of media, both print and online:
• the process photos (excluding the final prototypes)
• short descriptions (provided by the teams)
• all participating teams’ names and likenesses

Intellectual Property, Confidentiality and Ownership

1. Respecting material of other participants

Participants to this MAKEAthon will respect the authorship of ideas and material submitted by other participants or discussed between participants and will not make use of them without permission of the creator.
No material submitted or presented in the MAKEThon will be treated as confidential and participants are entirely responsible for any decision to communicate ideas, being in mind publication prevents patenting.
Participants therefore must consider carefully what they disclose and not disclose any information or material which they regard as patentable technology or commercially sensitive information. See also para 2.1 and 3 below.
Any disputes between participants or within teams will be for the participants/teams to resolve.


2. Intellectual Property:

2.1 Material submitted to MAKEthon will be shown to the facilitators, mentors and judges.

2.2 The University will not disclose online in a publicly discoverable fashion without the originator’s consent any presentations, photos including zoom screenshots, prototypes, audio, or video recordings.

2.3 All participants guarantee they have checked that they are not including any third party ideas or material and/or they have all the permissions they need to use anyone else’s input to their prototype (including any member of staff, supervisor, other students, employers, work colleagues, friends)

2.4 University staff are funded to generate this MAKEathon concept and disseminate it. The MAKEathon concept (and all material supplied and website content and processes) belongs to the University of Cambridge, developed under the EIT Food MAKEit project. If you wish to use it, this must be discussed with the University.

2.5 The University does not claim ownership of any materials submitted or prototypes created. Ownership by participants is determined by normal legal principles. (See WIPO https://www.wipo.int/export/sites/www/about-ip/en/iprm/pdf/ch2.pdf )

3. Platform provider terms – video conferencing/collaboration providers
When deciding to disclose material via the IT platforms being used for the Virtual MAKEathon, please consider the platform providers terms and conditions, including any data they collect about you or use of your content. You must familiarise yourself with their specific terms and condition for:

Zoom https://zoom.us/privacy
Miro https://miro.com/security/
Slack https://slack.com/intl/en-kr/privacy-policy
Devpost https://info.devpost.com/privacy